Export Assistance
Guides to Exporting
Finding Export Finance
EMIA
Export Glossary
Export Acronyms
Export Consultants
Export Documentation
Register as an exporter
Proforma Invoice
Commercial Invoice
Packing Lists
Exchange Control Forms
Insurance Forms
Customs Documents
Document Completion Guide
Export Training
Training providers
Training calendar
Export Guide
Export Marketing
What is involved in export Marketing?
Export Marketing Channels
Using Export Agents
Finding Export Agents
The Role of Trade Fairs
Preparing to participate in a Trade Fair
Finding Trade Fairs
Inward Bound Missions
Outward Bound Missions
The Internet and Exporting
Website internationalisation
E-marketplaces
Export portals
Overseas Trade Offices
Embassies and Consulates
Financial Assistance for Export Marketing
ETO Systems
Dealing with Export Environments
Trade Agreements
Export Tools
Export Readiness Checker
Export Checklists
Export Business Planner
Export SWOT Analyser
Country Risk Evaluator
Trademap
Product map
Translation Resources
Currency Converter
Export Documentation
Document Completion Guide
SA and Foreign Tariff Databases
Export Software & Technology solutions
Tracking tools
Export e-Newsletter
Export Law
Laws affecting Exports
Maritime Insurance
Exchange Control
SA Export Regulations
Trade/Maritime Lawyers
ITC Services
Trademap
Productmap

 

STEP 9: OBTAINING FINANCING FOR YOUR EXPORTS
You are here: Step 9: Obtaining financing for your exports > EMIA > Group Trade Missions > Claims procedures

.

Custom Search


Claims procedure for Group Trade Missions

Step 1: Utilising the Guidelines Booklet

After an application has been approved, an approval letter, claim form and credit order instruction form will be e-mailed to the approved applicant. Read these documents carefully so that you are well acquainted with the rules and procedures. Also read the Group Trade Missions Guidelines booklet as well as the claim form carefully so that you are well acquainted with the rules and procedures.

  • Click here to download the Group Trade Missions Guidelines booklet

    Step 2: Completing the claim form

    A Claims Helpdesk is available at EMIA to assist you with the completion of your claim forms and the identification of documents required for the claim submission. Please utilise this facility to ease the process by contacting Ms Normelai Mashele on 012 394 1146. No claim will be considered unless accompanied by a copy of the Letter of Approval issued for participation in a Group Trade Mission. (A comprehensive list of the documentation required to support a claim form is outlined in the Claims Guidelines booklet which accompanies the claim form for Group Trade Missions and which will be sent to you by email if your apoplication is approved.)

    Proof of payment (in the name of the approved entity and in the form of original/certified bank statements, stamped by the bank) of the relevant costs incurred during the visit should be provided. Please note; EMIA will accept a copy of an e-ticket, provided it is accompanied by original/certified copies of the boarding passes for each leg of journey. Boarding passes for additional legs/deviations not paid for by thedti do not have to be submitted with the claim. Also, a copy of the Exporter's Registration certificate (Customs and Excise certificate) is no longer required to be submitted with the EMIA claim for reimbursement purposes.

    Step 3: Submitting the claim

    The claim form and all supporting documentation, together with the relevant post-event questionnaire must be completed and submitted to EMIA within three (3) months after the date of return from the approved business destination or the compeletion of the mission. Incomplete claims and claim items received after the three (3) months will be rejected without exception. Customers will forfeit the "in principle" approval granted to them if they do not submit the claim form and all supporting documentation within three (3) months after the date of return from the approved business destination.

    For approvals made after an event has occurred, a claim must be submitted within one (1) month of receipt of such notification of application approval. Claims, in respect of which claim items/documentation are outstanding after three (3) months, will be cancelled.

    Should a traveller not return to South Africa immediately after the event and decide to remain abroad for some time, the claim will only be valid within the particular financial year (ie. April - March) and must therefore be claimed within this period. Amounts not claimed within the same financial year will not be able to be claimed in the following financial year, except for those firms which participated in events during the last three (3) months of the financial year, ie January - March. Firms that participated in events from January to March, have to submit their claims before 30 June of the particular year. Failure to lodge the claim before 30 June will result in the firm forfeiting the benefit and the claim being rejected.

    Step 4: Processing of the claim

    EMIA will provide a letter of acknowledgement to the claimant within 48 working hours of receipt of the claim. This Letter of Acknowledgement must accompany all future correspondence with EMIA. EMIA has committed to a turnaround time of twenty (20) working days for the processing of and decision on a complete claim. If a claim is complete with all the necessary supporting documentation, it may then be considered for approval.

    Step 5: Approval/rejection of the claim and payment

    EMIA will supply a notification of approval/rejection within twenty (20) working days of a claim being submitted to EMIA. Upon approval notification, a customer should wait for nine (9) working days for EMIA's finance division to effect payment. EMIA's finance division has committed to this turnaround time of nine (9) working days in order to deliver on customer service. A claim payment would thus be effected within thirty (30) working days of receipt of a complete claim.

    Please note that the only acceptable forms of proof of payment for EMIA are:

    • Cheque (certified copy with bank stamp);
    • Bank draft (with original bank stamp);
    • Credit card statement (certified copy); or a
    • Certified copy of an electronic banking transfer (bank statements and electronic bank transfers must reflect the name of the beneficiary - bank statements must contain an original bank stamp).

    The following forms of payment will not be considered for reimbursement:

    • Cash payments
    • Offset payments
    • Book entries
    • Third-party payments
    • Credit notes
    • Travellers' cheques
  • Top of page

    Step 9: more information

    Step 9: Obtaining finances/resources for your exports
          Bank financing
          Payment methods as a means of financing
          dti EMIA incentives
                Definitions and terminology
    INDIVIDUAL PARTICIPATION INCENTIVE SCHEMES
                Individual Exhibitions (IE)
                Individual Inward-bound Mission (IIBM)
                In-store promotions (IP)
                Primary Market Research (PMR)
    GROUP PARTICIPATION INCENTIVE SCHEMES
                Group Inward Buying Trade Missions (IBM)
                      .Types of group missions
                      .Who qualifies for group missions
                      .Types of assistance and financial contributions
                      .Steps involved in applying for assistance
                      .Supplementary information
                      .EMIA contact details
                      .Corresponding with EMIA
                      .Preferred Service Providers
                National Pavilions (NP)
          Payment terms and export financing
          Pricing as a means of financing
          Export receivables
          Foreign currency loans
          Alternative sources of financing

    Click where you want to go



    More information on Step 9
    Learning to export... The export process in 21 easy steps
    Step 1: Considering exporting
    Step 2:Current business viability
    Step 3:Export readiness
    Step 4:Broad mission statement and initial budget
    Step 5:Confirming management's commitment to exports
    Step 6: Undertaking an initial SWOT analysis of the firm
    Step 7:Selecting and researching potential countries abroad
    Step 8: Preparing and implementing your export plan
    Step 9: Obtaining financing for your exports
    Step 10: Managing your export risk
    Step 11: Promoting the firm and its products abroad
    Step 12: Negotiating and quoting in exports
    Step 13: Revising your export costings and price
    Step 14: Obtaining the export order
    Step 15: Producing the goods
    Step 16: Handling the export logistics
    Step 17: Export documentation
    Step 18: Providing follow-up support
    Step 19: Getting paid
    Step 20: Reviewing and improving the export process
    Step 21: Export Management
    Export Reference
    HS Codes
    SIC Codes
    TARIC Codes
    Country Codes
    Airline Codes
    Airport Codes
    Port Codes
    Telephone Codes
    Export control
    Electricity Voltages
    Transportation Types
    Container Types
    Hazardous Cargo Symbols
    International Trade Agreements
    Country Info
    Export Documentation
    E-marketplaces
    Export Opportunities
    Export portals
    E-marketplaces
    dti enquiries
    Export calendar
    Inward Bound Missions
    Outward Bound Missions
    Trade Fairs SA
    International Trade Fairs
    Country Info
    Country Help
    SA Missions Abroad
    Missions in SA
    SA Representatives
    Bilateral Chambers
    Export Network
    SA Economic Representatives
    SA Missions Abroad
    Missions in SA
    Export Councils
    Export Consultants
    Export Trainers
    Export Agents
    Customs Clearing Agents
    Trading Companies
    Export Financiers
    Chambers
    Bilateral Chambers
    Government Departments
    Trade Associations
    Freight Forwarders
    Airline Companies
    Shipping Lines
    Road Haulers
    Courier companies
    Spoornet
    Trade/Maritime Lawyers
    World Trade Point Federation
    South African Translators
    Libraries
    Universities with international Expertise
    International Trade Statistics
    Import and Export Statistics
    Main Trading Partners
    Main Export Products
    Economic Statistics
    SA Statistics
    SA Reserve Bank
    Trademap
    Productmap
    Data Mapper®
    UNCTAD Statistics

    Our sister sites:

    CountryHelp

    Trade Training

    FreightForwarderHelp

    CourierHelp

    AssociationFinder

    LearnTheNet

    Wikipedia

     


    Disclaimer | Privacy Policy | Advertising | Link to us

    © Interactive Reality

    blogger hit counter