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You are here: Step 9: Obtaining financing for your exports > EMIA > National Pavilions > Supplementary information and documentation required


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Supplementary information and documentation required for National Pavilions)

Supplementary information and documentation required

The following supplementary information and documentation are required with the application:

A full colour product brochure

The brochure must be printed on good quality paper (art gloss stock, minimum 135 gsms and must contain the following information:

  • The entity name and logo
  • International contact details
  • Carefully edited pictures of the products
  • Description of products and the international specifications

Customs & Excise registration certificate

Businesses/individuals applying for EMIA assistance must be registered with the Commissioner of Customs & Excise as exporters and importers. A copy of the registration certificate must be attached to all applications. Contact Customs & Excise: Tel: 012 422 6934/5/6/7. Note: Not applicable to domestic pavilions held in South Africa.

Original valid tax clearance certificate

An original valid tax clearance certificate must accompany all applications for assistance under the National Pavilions programme of EMIA. Applications will not be considered if a valid/ original tax clearance certificate is not submitted with the application. Applicants must ensure that the Tax Clearance Certificate is valuid for at least six (6) months from the date of sub,mission of the application form.

Certificate of incorporation/partner agreement

A certified copy of the Certificate of Incorporation (Ltd, (Pty) Ltd and CC) or a Certified copy of the Partnership Agreement or in the case of a sole proprietor a certified copy of a South African identity document (Foreigners must submit certified copies of their passports and proof of registration with the South African Revenue Services). The documentation should include a certified copy of the original Certificate of Incorporation and Certificate/s of all name changes effected pertaining to the company.


A valid/certified copy of the passport of the representative of the firm to be travelling to the exhibition (for foreign exhibitions only). Not applicable to National Pavilions held in South Africa.

An export marketing plan

Marketing and/or business plans will no longer be required with the application for EMIA funding (this is only applicable to the Group Missions and National Pavilion schemes; not the individial EMIA schemes). However, it may be requested from an applicant should the Adjudication Committee require the information to assist them in making a final decision on the application.

Agency agreements

In the case of a Commission Agent, agency agreements from three (3) represented SMME's or HDI's.

Export Trading House (ETH)

If the applicant is an Export Trading House, details and product brochures of at least three (3) SMME's or HDI's represented and letters confirming permission to represent these SMME's.

Financial statements

Applicants are required to provide the latest audited financial statements, (or, only in the case of sole proprietors, bank statements for the last three (3) months). The latest audited financial statements must be prepared and signed off by registered accountants. If the latest financial statements are not available, the registered accountant must provide the reasons for non-availability and confirm the entities turnover and operational assets. In addition to this the applicant should provide EMIA with audited financials pertaining to the previous financial year or in instances where entities are recently constituted and the latest (audited where applicable) financial statements are not yet available, entities must submit a set of interim financial statements accompanied by a letter from their auditors verifying the interim financial statements. In the case where financial statements are not yet available after a period of six (6) months from the financial year-end of the company, EMIA may require interim financial statements pertaining to the full financial year of the entity when deemed necessary.

An exporter-readiness questionnaire

This questionnaire is no longer required for the National Pavilion scheme.

Company profile

All applicants lodging applications to participate on National Pavilions must lodge a company profile of the firm as well as the company logo in a high resolution electronic format on CD with their application according to the attached template. Please also submit electronic images/product images in high resolution (at least 300dpi). This is to enable the production of the National Pavilions brochure for the particular event. This brochure will include a profile of each of the approved exhibiting companies.

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Step 9: more information

Step 9: Obtaining finances/resources for your exports
      Bank financing
      Payment methods as a means of financing
      dti EMIA incentives
            Definitions and terminology
            Individual Exhibitions (IE)
            Individual Inward-bound Mission (IIBM)
            In-store promotions (IP)
            Primary Market Research (PMR)
            Group Inward Buying Trade Missions (IBM)
            National Pavilions (NP)
                  .Types of National Pavilions
                  .Who qualifies for National Pavilions?
                  .Types of assistance and financial contributions
                  .Steps involved in applying for assistance
                  .Claims procedures
                  .Exporter advice and responsibilities when attending National Pavilions
                  .Special conditions
                  .Contact details for National Pavilions
                  .Corresponding with EMIA
                  .Preferred Service Providers
      Payment terms and export financing
      Pricing as a means of financing
      Export receivables
      Foreign currency loans
      Alternative sources of financing

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More information on Step 9
Learning to export... The export process in 21 easy steps
Step 1: Considering exporting
Step 2:Current business viability
Step 3:Export readiness
Step 4:Broad mission statement and initial budget
Step 5:Confirming management's commitment to exports
Step 6: Undertaking an initial SWOT analysis of the firm
Step 7:Selecting and researching potential countries abroad
Step 8: Preparing and implementing your export plan
Step 9: Obtaining financing for your exports
Step 10: Managing your export risk
Step 11: Promoting the firm and its products abroad
Step 12: Negotiating and quoting in exports
Step 13: Revising your export costings and price
Step 14: Obtaining the export order
Step 15: Producing the goods
Step 16: Handling the export logistics
Step 17: Export documentation
Step 18: Providing follow-up support
Step 19: Getting paid
Step 20: Reviewing and improving the export process
Step 21: Export Management
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