Supplementary information and documentation required for National Pavilions)
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Supplementary information and documentation required
The following supplementary information and documentation are required with the application:
A full colour product brochure
The brochure must be printed on good quality paper (art gloss stock, minimum 135 gsms and must contain the following information:
- The entity name and logo
- International contact details
- Carefully edited pictures of the products
- Description of products and the international specifications
Customs & Excise registration certificate
Businesses/individuals applying for EMIA assistance must be registered with the Commissioner of Customs & Excise as exporters and importers. A copy of the registration certificate must be attached to all applications. Contact Customs & Excise: Tel: 012 422 6934/5/6/7. Note: Not applicable to domestic pavilions held in South Africa.
Original valid tax clearance certificate
An original valid tax clearance certificate must accompany all applications for assistance under the National Pavilions programme of EMIA. Applications will not be considered if a valid/ original tax clearance certificate is not submitted with the application. Applicants must ensure that the Tax Clearance Certificate is valuid for at least six (6) months from the date of sub,mission of the application form.
Certificate of incorporation/partner agreement
A certified copy of the Certificate of Incorporation (Ltd, (Pty) Ltd and CC) or a Certified copy of the Partnership Agreement or in the case of a sole proprietor a certified copy of a South African identity document (Foreigners must submit certified copies of their passports and proof of registration with the South African Revenue Services). The documentation should include a certified copy of the original Certificate of Incorporation and Certificate/s of all name changes effected pertaining to the company.
A valid/certified copy of the passport of the representative of the firm to be travelling to the exhibition (for foreign exhibitions only). Not applicable to National Pavilions held in South Africa.
An export marketing plan
Marketing and/or business plans will no longer be required with the application for EMIA funding (this is only applicable to the Group Missions and National Pavilion schemes; not the individial EMIA schemes). However, it may be requested from an applicant should the Adjudication Committee require the information to assist them in making a final decision on the application.
In the case of a Commission Agent, agency agreements from three (3) represented SMME's or HDI's.
Export Trading House (ETH)
If the applicant is an Export Trading House, details and product brochures of at least three (3) SMME's or HDI's represented and letters confirming permission to represent these SMME's.
Applicants are required to provide the latest audited financial statements, (or, only in the case of sole proprietors, bank statements for the last three (3) months). The latest audited financial statements must be prepared and signed off by registered accountants. If the latest financial statements are not available, the registered accountant must provide the reasons for non-availability and confirm the entities turnover and operational assets. In addition to this the applicant should provide EMIA with audited financials pertaining to the previous financial year or in instances where entities are recently constituted and the latest (audited where applicable) financial statements are not yet available, entities must submit a set of interim financial statements accompanied by a letter from their auditors verifying the interim financial statements. In the case where financial statements are not yet available after a period of six (6) months from the financial year-end of the company, EMIA may require interim financial statements pertaining to the full financial year of the entity when deemed necessary.
An exporter-readiness questionnaire
This questionnaire is no longer required for the National Pavilion scheme.
All applicants lodging applications to participate on National Pavilions must lodge a company profile of the firm as well as the company logo in a high resolution electronic format on CD with their application according to the attached template. Please also submit electronic images/product images in high resolution (at least 300dpi). This is to enable the production of the National Pavilions brochure for the particular event. This brochure will include a profile of each of the approved exhibiting companies.