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You are here: Step 9: Obtaining financing for your exports > EMIA >National Pavilions > Exporter advice

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Exporter advice when attending a National Pavilion

Exhibitor responsibilities

Exhibitors have the following responsibilities:

  • Delivering their products to the relevant point of consolidation and for collecting their products after their return from the exhibition
  • All travel and subsistence expenses for their representatives attending the exhibition except for SMME's and HDI businesses whose allowance (one per firm) will be approved by thedti prior to departure for reimbursement on their return
  • Transport costs, duties, VAT and other customs documentation of products to be sold at the exhibition (display products excluded)
  • Any cost incurred by thedti as a direct result of the withdrawal of exhibitors from the exhibition after thedti had incurred specific costs on behalf of the exhibitor on their request
  • Any storage and distribution of their exhibition material during and after the exhibition, not with their official consignment
  • To have a decision making representative on their stand full time for the duration of the exhibition to receive visitors and take orders

Exhibitors must also undertake to:

  • Ensure that their products are properly and securly packed as per the instruction of the appointed freight forwarding service provider
  • Deliver the required packing list and commercial invocies to the appointed freight forwarder as per their instructions
  • Return the goods taken abroad teporarily
  • Comply with the regulations of any foreign customs authorities regarding re-exportation of temporarily imported goods within the period of time set by such foreign customs

In the event that goods are not re-exported from the relevant country with the consolidated exhibition material, exhibitors must undertake to:

  • Accept responsibility for any negotiations or proceedings with all customs authorities
  • Pay all duties, taxes, charges, fines and transport costs that result from non-export or failure to observe customs regulations and requirements either in South Africa or abroad

Exhibitors are requested to be present a day prior to the commencement of the show in order to ensure that:

  • They have the opportunity to liase with contractors in connection with their individual stands
  • They are able to timely unpack and display their products on their individual stands in time for the opening of the exhibition; should participants not have their booths ready on the morning of the official opening day of the event, they will not qualify for the subsistance allowance for the set-up day

Exhibitor responsibilities in respect of branding

The exhibitor agrees to display only South African products as indicated on the application form. The branding of products to be exhibited on the South African pavilion must not be misleading as to the origin of the products or be of a nature as to create the perception that they are produced or packaged in another country. Products found to be contravening the intellectual property rights displayed on South African pavilions will be removed from the pavilion and will not be allowed to be displayed (Exhibitors are encouraged to apply for the "Proudly South African" logo of approval).

Exhibitor responsibilities in respect of posters and graphics

The approved exhibiting firm's graphics for the production of a poster for display on your stand must be forwarded on a CD, in high resolution (300 dpi, TIFF format) to the National Pavilions Section before the date which will be indicated on the approval letter, in order that these can be forwarded to the stand building firm for the production of the firm's poster at thedti's cost. The standard size of a poster is 990cm (wide) x 1500cm (long). This is applicable to firms that do not have standard display posters/pop-up banners or pre-constructed display stands. Existing posters/pop-up banners should be cleared with the Manager: National Pavilions before the event.

The aim of the abovementioned is to ensure the standardisation of the sizes and look of the posters/graphics displayed on the pavilion and to improve on the general aesthetics of the pavilions. Please note that exhibitors will not be allowed to display posters/graphics, which have not been produced by the pavilion stand-builder or which were not previously cleared by the Manager: National Pavilions. This does not refer to pop-up banners or pre-constructed or collapsible display stands. Applicants must submit an electronic copy of their product photos in high definition with their firm logo and profile when submitting the National Pavilion application form. Production of these logos/product photos/images will be for the applicant's account. These images will be used for branding purposes on the National Pavilions.

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Step 9: more information

Step 9: Obtaining finances/resources for your exports
      Bank financing
      Payment methods as a means of financing
      dti EMIA incentives
            Definitions and terminology
INDIVIDUAL PARTICIPATION INCENTIVE SCHEMES
            Individual Exhibitions (IE)
            Individual Inward-bound Mission (IIBM)
            In-store promotions (IP)
            Primary Market Research (PMR)
GROUP PARTICIPATION INCENTIVE SCHEMES
            Group Inward Buying Trade Missions (IBM)
            National Pavilions (NP)
                  .Types of National Pavilions
                  .Who qualifies for National Pavilions?
                  .Types of assistance and financial contributions
                  .Steps involved in applying for assistance
                  .Claims procedures
                  .Special conditions
                  .Supplementary information
                  .Contact details for National Pavilions
                  .Corresponding with EMIA
                  .Preferred Service Providers
      Payment terms and export financing
      Pricing as a means of financing
      Export receivables
      Foreign currency loans
      Alternative sources of financing

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More information on Step 9
Learning to export... The export process in 21 easy steps
Step 1: Considering exporting
Step 2:Current business viability
Step 3:Export readiness
Step 4:Broad mission statement and initial budget
Step 5:Confirming management's commitment to exports
Step 6: Undertaking an initial SWOT analysis of the firm
Step 7:Selecting and researching potential countries abroad
Step 8: Preparing and implementing your export plan
Step 9: Obtaining financing for your exports
Step 10: Managing your export risk
Step 11: Promoting the firm and its products abroad
Step 12: Negotiating and quoting in exports
Step 13: Revising your export costings and price
Step 14: Obtaining the export order
Step 15: Producing the goods
Step 16: Handling the export logistics
Step 17: Export documentation
Step 18: Providing follow-up support
Step 19: Getting paid
Step 20: Reviewing and improving the export process
Step 21: Export Management
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